Fiscal Manager
Job Description
Posting Number
PG193382EPInternal Recruitment
NoWorking Title
Fiscal ManagerAnticipated Hiring Range
Commensurate with Education and ExperienceWork Schedule
Monday - Friday 8am-5pmJob Location
Raleigh, NCDepartment
College of EducationAbout the Department
About the NC State College of Education
As one of the nation’s top-ranked public colleges of education, NC State’s College of Education leads the way in North Carolina in preparing extraordinary educators, conducting transformational research, and engaging communities where they are to improve the educational outcomes of all learners and advance the greater good.
The college’s faculty are widely-recognized thought-leaders who use their research to transform the practice of teaching, learning, and leading. They have particular strengths in improving technology-enhanced learning and teaching; fostering community-based learning and PK-16 partnerships; and innovating leadership and workforce development, educational policy, and evaluation. About two-thirds of the faculty are grant active. They are engaged in over 160 active projects totaling more than $115 million with a three-year average of $26 million in grants awarded, making them the most productive in terms of research activity compared with other colleges of education in North Carolina and among the Top 5% in the nation. In FY22, the college’s research expenditures exceeded $15.9 million.
The college has over 1,800 students studying across five graduate certificates, seven undergraduate majors, two undergraduate minors, 13 master’s degrees, three Ph.D., and two Ed.D. programs housed in three academic departments: Educational Leadership, Policy, and Human Development; Science, Technology, Engineering, and Mathematics Education; and Teacher Education and Learning Sciences, with approximately 130 tenure-track and professional-track faculty, 110 support and professional staff, and about 160 graduate and teaching assistants. The College of Education is also home to the Belk Center for Community College Leadership and Research and the Friday Institute for Educational Innovation.
The college has over 17,000 living alumni, with over 5,000 working in public schools in North Carolina. Those who are teachers rate the highest in effectiveness on surveys of school employers in North Carolina.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Research Development
The Research Development Office (RDO) serves as the central research development office for the College of Education including the Friday Institute and The Belk Center for Community College Leadership and Research and provides assistance to more than 100 faculty and research staff with identifying funding opportunities, budget development, writing budget justifications, analyzing requests for proposals, partner identification, and facilitation, as well as internal and external proposal processing. The RDO supports faculty in their efforts to establish and maintain a successful research program. Our goal is to help them attain their professional objectives while also supporting the College’s conduct of high-quality research and the dissemination of promising results and practices to our many constituencies. The RDO is responsible for increasing the level of externally funded research that allows faculty to conduct larger, richer, and more complex research projects. Such projects have the potential for broader impacts on education and education research as well as enhancing the reputation of the college and university and generating substantial funding to support the university’s mission. The RDO has been highly successful in facilitating the increase in funding from an average of $1 million annually to a 5-year average of $25 million per year, including a college record of $30 million in FY2020.
Essential Job Duties
The Fiscal Manager will be responsible for representing the College of Education Post-Award office at any relevant University, departmental, and new award meetings, and any other meetings or events deemed appropriate by the Director or Associate Dean for Research. In this role you will be required to attend all University workshops and training in regards to Research Administration.
As the Fiscal Manager you manage a complex portfolio of sponsored projects while remaining compliant with award terms and conditions.
Primary duties include but are not limited to the following:
Financial Management:
- Strategic Grant Oversight: Skillfully manage and analyze grant activities, providing Principal Investigators (PIs) with precise financial insights. This includes meticulous reporting, accurate projections of grant expenditures, and proactive handling of sub-awards, subcontracts, budget modifications, and no-cost extension requests.
- Budget Stewardship: Ensure adherence to budgetary and cost accounting standards while maintaining timely reconciliations and efficient closeouts.
Guidance and Collaboration:
- PI Fund Management: Provide expert guidance on managing federal, state, and other grant funds for PIs. Regularly engage in collaborative meetings with PIs and departmental staff to review portfolios, effort commitments, cost-sharing, and spending patterns.
- Proactive Decision-Making: Facilitate quarterly meetings to assess project portfolios, offer budget projections, and proactively adjust project parameters as needed.
- Complex Problem Solving: Collaborate with post-award stakeholders to address intricate challenges that require a team effort for resolution.
Effort Reporting and Compliance:
- Effort Commitments: Oversee and report on both direct-charged and cost-shared efforts.
- Policy Adherence: Accurately interpret federal, state, and university policies related to accounts receivables, accounts payables, travel reimbursements, purchasing, and payroll.
Operational Excellence:
- Financial Transactions: Process and monitor contracts, grants, payroll reallocations, summer salaries, release time, and journal vouchers.
- Requisitions and Approvals: Review, process, and approve requisitions, purchase orders, and reimbursements.
- Grant Status Communication: Keep PIs informed about their project status, generate account balance reports, allocate budgets by amount and account codes, and track upcoming end dates.
Note: This position requires an on campus presence to effectively perform the essential duties of the position. As such, employees must reside within a commutable distance and must report to campus regularly to perform certain work-related tasks as a condition of employment.
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Thorough knowledge of accounting principles and working knowledge of federal and state regulations
- Previous experience with sponsored research management at a college or university.
- Excellent written and verbal communication skills. Must have excellent organizational and problem-solving skills.
- Must be able to demonstrate attention to detail.
- Experience in PeopleSoft Financials or similar products, Word and Excel or similar products.
- Must be able to work independently and be able to multitask.
- Ability to make decisions independently, and exercise judgment, discretion, and initiative in the development and interpretation of a wide range of policies and procedures.
Preferred Qualifications
- Experience/knowledge of Cost Accounting Standards and Uniform Guidance.
- Demonstrated ability to interpret and apply Federal and State fiscal regulations.
- Experience with Google Application Suite including Docs/Sheets/Drive/Team Drive
- A proactive, collaborative, and customer-focused work style.
- Extensive financial knowledge with experience working in a large complex organization.
- Ability to learn processes and systems quickly and be flexible to change and organizational growth.
Required License(s) or Certification(s)
N/A
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
05/07/2024Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include a resume, cover letter and contact information for three professional references.
Position Number
00061942Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
130101 - College Of EducationAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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