Theater Department Administrator
- University of California, Los Angeles
- Location: Los Angeles, California
- Category: Executive-Other Executive
- Posting Date: 03/03/2021
- Application Deadline: Open until filled
The Manager, Department of Theater, serves as the chief administrative and financial officer for the Department of Theater. Theater is comprised of 19 ladder faculty, 13 adjuncts, 58 lecturers, 2 academic administrators/coordinators, 21 full time staff, 2 part time staff, 46 teaching assistants (TA's),12 PhD students, 62 graduate students, 257 undergraduate majors and 38 undergraduate minors. The combined academic, fellowship, grants, endowments and support budget is over 10 million.
The Manager functions both independently and in conjunction with the Chair and faculty on a broad range of duties. Primary responsibilities include strategic and long range planning; policy and direction setting; problem solving, decision making; budgetary, staffing and resource management; as well as general administrative management of the department and its PhD, professional fee MFA and Undergrad program, and its facilities, Macgowan and East Macgowan. Serve as administrative liaison with the Dean's Office in clarifying Departmental goals and objectives.
Percentage of Time:
Qualifications for Position
1. General knowledge of management principles and practices and their application in a large, complex institution environment.
2. Demonstrate ability to manage a complex organization with multiple objectives and points of view and sources of funding.
3. Skill in analyzing situations, policies, procedures, and financial data to define problems and formulate creative logical objective conclusions and solutions.
4. High level Financial skills to provide financial analysis, projections, reports and strategies.
5. Demonstrated knowledge of basic accounting and administrative procedures for non-profit institutions.
6. Detailed knowledge of University of California accounting, purchasing, payroll, and personnel/benefits policies and procedures.
7. Working knowledge of major Federal, State and intra/extramural funding policies and procedures.
8. Demonstrated high level writing skills to complete concise and effective business correspondence, reports, proposals and press releases.
9. Thorough understanding of department objectives and priorities, and the ability to develop plans that will achieve these goals.
10. Demonstrated skills in management of multi-function staff covered by a variety of personnel policies and union agreements, including defining staffing needs and position requirements, hiring, training, delegating work assignments, fostering teamwork and good morale, evaluating performance, and tracking corrective action.
11. Ability to manage consensus, Group, and committee decision making processes, involving both faculty and staff, to reach feasible decision on a range of administrative issues.
12.Interpersonal skills to interact diplomatically and sensitively and to maintain cooperative and professional working relationships with faculty, students, and other campus administrators and offices.
13. Proven experience in event planning and production, skill in organizing, directing motivating, and mobilizing the work of vendors and staff involved in special events.
14. Analytical ability to collect and examine information, identify problems, patterns, and relationships and to formulate logical and objective conclusions.
15. Demonstrated knowledge of relational database software, spreadsheets, and other business software.
16. Ability to organize and prioritize work in a setting with conflicting demands, changing priorities, wide variety of simultaneous tasks, and heavy workload.
17. Working knowledge of microcomputer systems, Demonstrated ability to create and maintain management information systems, using word-processing, spreadsheet, and/or database software, including Microsoft Access, Word, Excel etc.
18. Skill in dealing with confidential matters with tact and sensitivity.
19. Demonstrated communication skills to explain complex policies and procedures to people of different level s within the organization and diverse backgrounds.
20. Demonstrated ability to work independently, use initiative and creativity in problem solving, and follow through.
Additional Posting Information