132,210 Jobs at 2,116 Institutions. 1 New Jobs Today.

Grants & Contracts Specialist

Job Description

Job Posting Title:

Grants & Contracts Specialist


Hiring Department:

Department of Statistics and Data Sciences


Position Open To:

All Applicants


Weekly Scheduled Hours:



FLSA Status:



Earliest Start Date:



Position Duration:

Expected to Continue





Job Details:

The purpose of this position is to support Department of Statistics and Data Sciences faculty, postdoctoral fellows, and graduate students with all aspects of sponsored funding application and administration, including pre- and post-awards and administration.


  • Grant Preparation with SDS faculty (and others identified by the Assistant Director) to prepare and submit applications for sponsored funding. Develop budgets, copyedit proposal documents, and ensure that university and sponsor requirements and deadlines are met. Assist SDS faculty with internal and sponsor forms and tools such as UTRMS, research.gov, etc. Act as liaison between faculty and the Office of Sponsored Projects (OSP).

  • Sponsored Project Administration. Proactively communicate with faculty regarding compliance rules and regulations. Provide support monitoring the budget throughout the lifetime of a grant, including checking for issues such as insufficient funds, unallowable costs, accounting errors, and appointment changes. Assist in preparing effort reports, no-cost extension applications, progress reports, grant transfers and close-outs, etc. Coordinate with administrative personnel on grant issues such as budget transfer questions and appointments. Act as liaison to the IRB and ensure that SDS abides by the Responsible Conduct of Research (RCR). Maintain financial and other data on all departmental grant activities and make the data available for quarterly, or as needed, reporting. Identify and communicate issues to address budget matters such as insufficient funds, unallowable costs, accounting errors, and personnel appointment changes. Ensure that all sponsor and university requirements and procedures are followed.

  • Grant-Funded Personnel Support.  Coordinate with the Assistant Director and Senior Administrative Associate to ensure that grant-funded positions and tuition costs are processed accurately and follow all rules regarding appointments established by the sponsor and University.

  • Activity and Events. Assist with the organization of grant sponsored events and conferences, special projects, and initiatives as directed by the Assistant Director.

  • Other related functions as assigned.


$56,000+ (depending on qualifications)

Required Qualifications

  • Bachelor's Degree in Business, Public Administration, Social Sciences, Finance, or related field.

  • Three years’ experience in administration of sponsored projects or project budgets or other  experience as a researcher involved in sponsored projects in a university setting.

  • Experience with preparing budgets and providing budget analysis.

  • Proficiency with Microsoft Excel and Word programs. Excellent communication skills, both verbal and written, with the ability to work  independently, with a team, and exercise sound judgment.

  • Attention to detail, problem-solving and ability to manage multiple projects with sensitivity to deadlines.

  • Equivalent combination of relevant education and experience may be substituted as appropriate

Preferred Qualifications

  • Master’s degree or higher. Certified Research Administrator (CRA) certification. Familiarity with UTRMS and Workday.

  • Prior experience working with faculty and understanding of the research enterprise at a large R1 institution.

  • Advanced proficiency with DEFINE, EXCEL and File Maker Pro spreadsheets and formulas. Demonstrated ability to manage sponsored research budgets within a university environment.

Working conditions

  • May work around standard office conditions

  • Repetitive use of a keyboard at a workstation.

  • 32+ hours per week

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

*Please mention you saw this ad on PhdJobs.*

Apply Now

Be Seen By Recruiters at the Best Institutions

Create a FREE Profile to be Seen!

Want to stand

Phd Hiring Begins Here.®