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Administrative Assistant, Gerstner Sloan Kettering Graduate School

Job Description

Administrative Assistant, Gerstner Sloan Kettering Graduate School

Full Job Description

Pay Range: $24.52-$36.77

Company Overview:

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes. We’re treating cancer, one patient at a time. Join us and make a difference every day.

In compliance with applicable State regulatory authorities, COVID-19 vaccination is mandatory for all MSK staff. Staff are considered fully vaccinated upon completion of a primary vaccination series for COVID-19 (i.e., one dose of a single dose vaccine or a final dose of a multi-dose vaccine series). Exceptions from the COVID-19 vaccine requirement are permitted for those who request and receive an approved medical or fully remote exemption. Requests for medical exemption can take up to two weeks to review. Vaccination or an approved medical exemption is required to start work.
  • Staff working at a MSK New Jersey location must be up to date with COVID-19 vaccination, which includes having completed the primary COVID-19 vaccination series and booster once eligible as mandated by New Jersey State. All New Jersey staff not yet eligible for a booster must receive a booster within 3 weeks of becoming eligible as a condition of continued employment at MSK.

Note: Individuals are eligible to receive a COVID-19 booster two months after completion of a primary vaccination series for COVID-19. Because vaccine-induced immunity can wane over time, MSK continues to strongly urge all staff to get a COVID-19 booster as soon as they become eligible to maintain their protective immunity for a longer period.

Job Description:

The Gerstner Sloan Kettering (GSK) graduate school at Memorial Sloan Kettering Cancer Center offers a Ph.D. degree program in cancer biology and an MS degree program in clinical and translational cancer research.

GSK is seeking an Administrative Assistant to support the Deans and the Registrar of the school. The Administrative Assistant is a vital member of a team that carries out all aspects of the school's mission and interacts daily with graduate students, faculty, and MSKCC employees across a range of departments.

Are you interested in joining a dynamic team? We want you to join us!

You Will:

  • Assist in planning, scheduling, drafting, and archiving all e-correspondence sent to students and faculty by GSK
  • Manage multiple OUTLOOK calendars, arrange zoom and in-person meetings
  • Monitor multiple list serves and ensures that they are up-to-date
  • Serve as the public relations contact for GSK
  • Update the GSK website and act as the key contact for the GSK social media accounts ensuring appropriate content and regular updates. Assist in developing strategies for improving website information content, social media, and internal/external communication, and developing newsletters
  • Develop and draft social media content
  • Coordinate photo shoots for special events and public relations projects, including recruitment materials, commencement, and others, as needed
  • Coordinate the periodic updates of the relevant sections of the GSK Student-Faculty Guide, GSK Faculty Handbook, and other GSK recruitment materials
  • Provide administrative and technical support for generating visual aids/presentation materials, including PowerPoint slideshows
  • Coordinate logistics for site visits and record committee meeting minutes; generates reports for the deans using multiple sources and databases
  • Provide assistance to the Registrar in coordinating GSK courses, journal clubs, and
  • Participate in database tracking system using the current GSK Student Information System
  • Collaborate with GSK staff to update alumni information
  • Processes travel reimbursements for staff and students and payments to GSK vendors using MSK financial portals
  • Use excellent writing and editing/proofreading skills daily\

You Are:

  • Able to balance multiple priorities in a fast-paced environment and complete tasks within the appropriate timelines
  • Proficient with web-based technology, Microsoft Office Suite, and Adobe Acrobat Suite
  • Capable of learning custom-made GSK databases, and interested in staying current with various technologies
  • An excellent communicator with strong project management abilities

You Have:

  • A Bachelor's Degree is preferred
  • A minimum of 2-4 years of experience in administration and/or program management, preferably in a higher education environment
  • A high degree of accuracy and attention to detail are required #LI-Onsite

Are you ready to learn more about our Benefits?

Pay Range: $24.52 - $36.77/hour


Please click to learn more about MSK’s compensation philosophy.

Closing:

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

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