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Administrative Coordinator for Faculty Affairs & Research

Job Description

Position Number:




Functional Title:

Administrative Coordinator for Faculty Affairs & Research

Category Status:

33-Exempt Regular

Applicant Search Category:


University Authorized FTE:



ARHU-College of Arts & Humanities

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the stateís flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nationís legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nationís capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol

The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD campus be vaccinated against COVID-19. As a prospective and/or a new employee at UMD, you will be required to comply with the Universityís vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.

Position Summary/Purpose of Position:

The Administrative Coordinator will serve as a member of the Deanís Office administrative team and will provide high-level support for the Associate Dean for Faculty Affairs and Research. Main duties include coordinating the materials and committees for promotion and tenure reviews of faculty in the college, scheduling meetings, correspondence with faculty and staff, records management, and providing direct support to the associate dean for faculty affairs and research. The coordinator also manages periodic reviews of the academic units and unit heads and helps schedule search committees and candidates for searches of academic chairs and directors. In addition, the coordinator also manages the Maryland Center for Humanities Research communications as well as the Collegeís research promotion and advancement efforts.

Minimum Qualifications:

Bachelorís degree or equivalent experience required.

Minimum five years of experience in administrative support.

Knowledge, Skills, and Abilities:
  • Excellent communication skills and the ability to communicate by phone, video, electronic media, and written correspondence in a clear and professional manner.
  • Well-organized with the ability to effectively manage substantial amounts of correspondence, documents, and information as well as conflicting priorities.
  • A high level of attention to detail.
  • Ability to communicate and collaborate with people at all levels within the organization.
  • Demonstrated experience with Google Suite, Microsoft Office, and cloud-based collaborative file sharing products.
  • Creation, maintenance, manipulation, data analysis, and visualization Microsoft Excel, Google Sheets, and skills with similar productivity tools is required.


  • Experience at a higher education institution.
  • An interest in the arts and humanities.
  • Knowledge of and experience with UMD IT systems.
  • Experience in the support of faculty administrative processes including tenure and promotion reviews.

Additional Information:

Salary: Mid-high $60s commensurate with qualifications and experience.

Candidates must be able to provide proof of eligibility to work in the USA. No visa sponsorship is offered for this position.

The University also offers a comprehensive benefits package, including 22 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.

Women and minorities are encouraged to apply.

Job Risks

Not Applicable to This Position

Physical Demands

Busy but typical office environment.

Posting Date:


Open Until Filled


Best Consideration Date


Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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