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Human Resources Representative - Physics (UTEMPS)

University of Texas at Austin

Job Description

Job Posting Title:

Human Resources Representative - Physics (UTEMPS)


Hiring Department:

UTemp Pool


Position Open To:

All Applicants


Weekly Scheduled Hours:



FLSA Status:



Earliest Start Date:



Position Duration:

Expected to Continue Until Mar 03, 2023





Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is March 03, 2023.


 Reporting to the Sr. HR Coordinator, performing human resources support and functions for the Department of Physics.


  • Student HR Support: Responsible for business processes associated to hire, changing jobs, rescinding, and ending jobs for graduate and undergraduate student assignments in Workday. Coordinate with the Academic Team and supervisor to assist with the student employee onboarding processes. Responsible for I-9s, social security, background checks, and other duties as applicable.

  • Visitor/Affiliate Support: Assist with visa petitions for visiting researchers/scholars with the UT International Office in accordance with UT and USCIS policies and procedures. Assist with processing research affiliate (visiting researcher/scholar) assignments and onboarding.

  • General HR Support: Assist with reviewing reports on expiring work authorizations. Ensure I-9s and onboarding tasks are completed timely. As needed, assist the supervisor with the following HR tasks associated with non-student/non-faculty positions: create job requisitions, applicant reviews, interviews, hiring, background checks, and hiring of temporary research positions including postdoctoral fellows.

Required Qualifications

Bachelor's degree and a minimum of one year of experience in preparation and processing of Human Resources activities. Knowledgeable of federal, state, and local employment laws. Excellent oral, written, and interpersonal communication skills with an ability to address individuals with a high degree of sensitivity and confidentiality. Excellent customer-focused approach to problem-solving demonstrates a high degree of emotional intelligence, and act as a facilitator. Professional demeanor, exhibiting patience and collegiality. Must have strong organizational skills, attention to detail, and work under pressure and deadlines. Must be agile with change management and working in fast-paced environment. Positive attitude and initiative applied in learning new tasks; willingness to accept training, guidance, and feedback. Previous success working independently and, in a team-oriented environment. Knowledgeable to intermediate proficiency with the following applications: Workday, Microsoft Office Suite, Adobe, Smartsheets, Zoom, MS Teams, and DocuSign. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience with employment policies and working effectively within an institution of higher education setting. Proficient in UT-Austin-specific systems and software.

Hourly Rate


Working Conditions

  • Attire: Business Casual

  • Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Standing

Work Shift

  • Hours per week - 32

  • Flexible start time from 7AM - 9AM. Three days on-campus, one day WFH. Will need to flex work hours as needed to participate in student orientation sessions.

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English) [PDF]
  • E-Verify Poster (Spanish) [PDF]
  • Right To Work Poster (English) [PDF]
  • Right To Work Poster (Spanish) [PDF]



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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