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Curriculum Management Specialist

Job Description

Position Title

Curriculum Management Specialist

Special Instructions to Applicants

Note: New employees will be placed at the first step which is $70,140 per year, second step $73,692 per year or third step at $77,424 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $85,452 per year is reached on the salary schedule.

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Open (Internal and External applicants)


Diablo Valley College

Posting Number


# of Openings





$70,140 per year, step 1 - $85,452 per year, step 5

Position Status


Overtime Status

Non-Exempt (eligible)



If temporary, employment duration:


# of Hours Scheduled Per Week


Work Schedule By Day and Work Hours

Monday to Friday 8am-5pm

Shift Differential %


# of Months


Non-work Periods:


EEO Job Category


Employee Group



D1100-Instruction Office

Position Definition

To provide technical administration, planning and coordination, for course curriculum programs of a college curriculum development.

Distinguishing Characteristics

The Curriculum Specialist provides curriculum program planning and coordination with typically a single curriculum program. The Senior level in this series supports two or more programs involving multiple courses and provides other duties such as student learning outcome assessments.

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:
  • Provides overall technical administration of day-to-day operations, problem solving, and decision making regarding the collegeís curriculum development and revision approval process; implements curriculum policies and directives according to District, State and Federal guidelines.
  • Maintains a timeline of Curriculum Instruction Committee and Governing Board meeting dates, course scheduling milestones, deadlines for admissions and records, articulation, financial aid, and catalog production dates to manage the curriculum approval process through the varying deadlines and assume timely completion of curricular items. Analyzes curriculum proposal variables to determine the necessary approval channel (e.g., District Governing Board and State Chancellorís Office) per policies and procedures; and to identify impacts on previously mentioned areas and ensure that all details are properly executed, communicated, and documented.
  • Performs technical review of course and program curriculum proposals to ensure compliance with Title 5 requirements and adherence to local, state, and transfer institution policies and procedures; advises faculty on issues associated with curriculum development; identifies faculty on ussies associated with curriculum development; identifies problems and provides sound advice for timely resolutions.
  • Executes time-sensitive updates to, and maintains accuracy of, curriculum course data in ďColleagueĒ to reflect changing curriculum details and ensure effective and actuate course scheduling, enrollment requirements, student transcripts, MIS data reporting, and other reports requested by the District and State Chancellorís Office. Maintains through understanding of Colleague including the timing and effect of course data changes on scheduling, enrollment and student records.
  • Maintains optimal functionality of curriculum management system framework. Analyzes impact of vendor system updates to existing data and current processing procedures. Devises strategies to incorporate necessary updates to workflow templates and minimal disruption to existing records.
  • Monitors status of curriculum proposals in the curriculum management system to assure timely review by departments and divisions and intervenes if necessary. Determines eligibility for, and complies details of, curriculum proposals for Curriculum Instruction Committee agenda.
  • Coordinates completion and submission of Annual Curriculum Approval Certification for State Chancellorís Office. Completes annual prerequisite survey report for State Chancellorís Office. Compiles curriculum data for ACCJC reporting.
  • Establishes and maintains effective working relationships with faculty, department chairs, and deans; provides faculty training on proper use of curriculum management system and the College Instruction Committee (CIC) approval process.
  • Advances curriculum objectives consistent with collegeís organizational mission and goals.

Minimum Qualification-Education/Experience

EXPERIENCE AND TRAINING: ē Three (3) years of experience performing responsible administrative and technical support duties in an instructional office, including one year of work involving independent responsibility in use of complex operating systems. EDUCATION/LICENSE OR CERTIFICATE: ē Possession of a Bachelorís degree from an accredited college or university with major coursework in education or a related field, or the equivalent equal to an Associateís Degree in a related field and three (3) years of increasingly responsible experience providing support for curriculum development in an academic setting.

Minimum Qualification-Knowledge Of

  • Pertinent federal, state, and local laws, codes, and regulations related to assigned areas. (e.g., Title 5 and Education Code regulations).
  • Curriculum management systems such as: the local curriculum management system (e.g., eLumen), the State Chancellorís Office curriculum database (COCI), the collegeís course and scheduling database (Colleague) and course catalog.
  • Advanced principles and best practices of assessment and curriculum management.
  • General principles and objectives of an Office of Instruction.
  • Administrative organizations and functions of community colleges and the State Chancellorís Office;
  • General principles and practices of supervision.
  • Basic research methods and collection of statistical data.
  • Principals and procedures of record keeping.
  • Modern office procedures, practices and technology/equipment.
  • Information technology procedures, terminology, and operations.
  • Large and complex database management systems

Minimum Qualification-Skill To


Minimum Qualification-Ability To

  • High degree of organizational skills to analyze, monitor and maintain curriculum details and ensure continuity.
  • Learn and quickly assimilate District and college policies, procedures and requirements.
  • Analyze situations accurately and independently make sound decisions and take initiative in procedural matters.
  • Plan, organize and complete assignments to meet deadlines with minimum supervisory direction.
  • Maintain current knowledge of data management systems, administrative computing, and office automation.
  • Understand and carry out verbal or written instructions in an independent manner.
  • Communicate effectively, both orally and in writing.
  • Coordinate and organize a wide variety of material from many different sources.
  • Gather, prepare, and maintain accurate data, records, and files; evaluate complex sets of data and information; communicate results both within and outside the department;
  • Prepare clear and concise technical and statistical reports.
  • Function in a fast-paced environment with many interruptions.
  • Assign work to, oversee, and train student assistants.
  • Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with individuals encountered in performance of required duties.

Desirable Qualifications

1. Demonstrated commitment to diversity, equity, and inclusion for students and employees in an educational environment. Successful experience leading and/or contributing to efforts to increase diversity, equity, and/or inclusion. 2. Provide technical expertise in the creation and maintenance of the College Catalog files and coordinate College Catalog changes. HTML knowledge preferred.

3. Ability to serve as system expert on campus to update and maintain facility database system. Coordinate college-wide room/facility use for courses and events. Collect and input data for new rooms, room attributes, and resources on an annual basis

4. Perform other administrative support duties including tracking and logging full-time and part-time faculty evaluations, compiling and distributing part-time faculty student evaluations in alignment with United Faculty specifications.

5. Ability to coordinate assessment/program review reporting and development of assessment/program review calendars to ensure compliance with college and accreditation timelines and to facilitate efficient, effective outcome assessment and reporting. Serve as a technical resource to faculty and staff in the development and preparation of assessment/program review activities and narrative and statistical reports. Collaborate with faculty, staff, area deans, Information Technology (IT) staff, accreditation staff, and instruction office staff to ensure the accuracy, timeliness, and completeness of assessment/program review data. Provide technical support in the creation, maintenance, updating, and overall use of the assessment/program review software platform.

6. Demonstrate knowledge of accreditation standards as they apply to outcome assessments, program review, and reporting requirements; participate in developing and delivering trainings, workshops, and webinars to teach faculty and staff how to use the Collegeís assessment/program review software platform.

Job Open Date:


Job Close Date:


Open Until Filled


Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District

The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 52,088 students a year, in 2017-18 fiscal year the demographic make-up of the students was 10% Black/African American; 17% Asian/Pacific Islander; 33% Hispanic/Latino; 29% White/Caucasian; and 11% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College

Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College

DVC is committed to increasing student success. The college has distinguished itself as one of the nationís most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVCís career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College

Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract (Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):


All job offers of employment are conditional upon the applicantís satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to slever@4cd.edu. For administrative purposes, requests must be made at the time of application.

COVID-19 Information




Diversity Statement

It is the Districtís policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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