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Grants Management Specialist

Job Description


JOB POSTING

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID -19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 04-03-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering, applied science and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and preparing students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students in Santa Cruz and at the UC Santa Cruz Silicon Valley campus in Santa Clara.

The Genomics Institute (GI), an Organized Research Unit located within the Baskin School of Engineering, with faculty from several divisions on campus, leads UC Santa Cruz's efforts to unlock the world's genomic data and accelerate breakthroughs in health and evolutionary biology. With the theme of Genomics for Everybody, GI platforms, technologies, and researchers unite global communities to create and deploy data-driven, life-saving treatments and innovative environmental and conservation efforts, while addressing the most fundamental societal and policy questions. The Genomics Institute is committed to broadening participation in this endeavor, and bringing the benefits of genomics to the widest range of world populations and ecosystems.

More information can be found at https://genomics.ucsc.edu/

JOB SUMMARY

This position is a key part of an active administrative office supporting diverse researchers from a variety of disciplines across academic divisions. The UC Santa Cruz Genomics Institute leads UC Santa Cruz's efforts to unlock the world's genomic data and accelerate breakthroughs in health and evolutionary biology. The Genomics Institute involves approximately 90 personnel, participating in projects supported by funds from the federal and state governments, private gifts and foundations; in addition, the GI provides funding support for approximate 50 additional personnel for GI related projects. Our platforms, technologies, and scientists unite global communities to create and deploy data-driven, life-saving treatments and innovative environmental and conservation efforts, while addressing the most fundamental societal and policy questions.

Under general supervision, the grants management specialist works closely with the grant administration team to support research proposals, awards and / or transactions related to contract and grant management at the UC Santa Cruz Genomics Institute (GI). Works closely with PIs, technical leads, funding agencies, and other units on proposals and awards of diverse scope to support scientific and administrative directors, research and technical managers, and programs. This position participates in pre- and post-award responsibilities and assists in the planning and management of projects and programs.

APPOINTMENT INFORMATION

Budgeted Salary: $32.28 - $35.31/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

  • Full-time, Fixed
  • Percentage of Time: 100%, 40 Hours per Week
  • Days of the Week: Mon-Fri
  • Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification:006205 (RSCH ADM 2)

Travel: Never or Rarely

JOB DUTIES

50% - Pre-Award Proposal Development

  • Initiate, develop, and shepherd new proposals and funding renewal requests of moderate scope through the submission process, which involves understanding and communicating the funding opportunity rules and guidelines. developing budgets and justifications using agency guidelines, and soliciting text and other materials from faculty and staff, required by proposal guidelines. The incumbent will also work with the Office of Sponsored Projects to generate final submission materials, communicate with agencies, and respond to agency requests for further information.

40% - Post-Award Grant Management and Program Support

Provide administrative support and post-award management for multiple PIs on an assigned portfolio of Genomics Institute programs, contracts and grant awards by carrying out the following duties:

  • Financial Management and Analysis- Work closely with research accountants, project leads, and GI administrative staff to organize, plan and monitor fiscal budget control of contracts and grants, gifts, endowments and privately funded projects. Optimize and revise budgets as needed to respond to project needs, continuing to ensure allowability and adherence to project goals. Apply professional concepts to provide funding projections, analyze spending and recommend adjustments to advise research leads of availability of funds, their appropriate use, and expenditure deadlines.
  • Staffing Analysis and Initiation- Initiate requests to ensure appropriate staffing (principal investigators, staff, postdoctoral scholars, graduate student researchers, undergraduate workers, and contractors) is established and maintained on each award. Use and maintain internal staff planning tools (worksheets and databases).
  • Policy Compliance- Apply professional concepts to advise on university and funding agency policy regarding awards to the principal investigator and lead project staff to ensure compliance. Stay abreast of regulations governing the use of state and federal fund sources and ensure appropriate expenditures of funds. Assist Office of Sponsored Projects and GI administrators to ensure all internal documentation, including statements of economic interest, conflict of interest, and subcontract agreements are completed correctly and up to date. Assist Office of Research Compliance and primary institutions to ensure that human subject determinations are kept up to date, and work with the principal investigators to ensure all appropriate personnel undergo human subjects training.
  • Contract & Grant Reporting- Coordinate reports of moderate scope to federal and state agencies and private foundations. Entails understanding and following agency guidelines, obtaining accurate financial and other information, communicating requirements and instructions to the principal investigator and project leads, gathering information from sub-awardees, compiling all report components, and ensuring completeness and timely submission.
  • Program Management- Assist with implementation and oversight of existing and new projects and programs, such as research and resource projects, training programs, and facilities projects. Plan and coordinate related activities such as project-specific meetings, teleconferences and events as needed in conjunction with other office staff.

10% - Special Projects

  • Follow general direction to provide support for activities and programs such as industry alliances, educational programs, entrepreneurial efforts and other initiatives. Assist with program and initiative development and implementation. Research, compile, and evaluate data to prepare ad hoc reports and materials for meetings and presentations.

REQUIRED QUALIFICATIONS

  • Bachelor's degree in a related area and/or equivalent experience and /or training.
  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies and guidelines.
  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  • Ability to perform moderately complex financial analysis and customized reports.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Demonstrated competence in the use of spreadsheet and database software.
  • Computer skills sufficient for preparation and management of documents, spreadsheets, and presentations.
  • Organizational skills sufficient to prioritize and complete assignments and projects independently, while balancing among competing needs and attention to detail.
  • Ability to establish and maintain effective work systems and records.
  • Ability to write clear, concise, well-formatted correspondence, documents, and reports using correct spelling, grammar, and punctuation.
  • Demonstrated attention to detail with ability to proofread work carefully.
  • Problem-solving skills.
  • Excellent verbal communication skills, including ability to give and receive clear, concise information.
  • Ability to establish and maintain productive, cooperative, and professional working relationships in a team environment.
  • Diplomacy to deal tactfully with diverse people, situations, and ideas and to exercise good judgment and discretion in handling sensitive and confidential information.
  • Demonstrated initiative and responsibility to work independently.
  • Demonstrated flexibility, productivity, and efficiency.

PREFERRED QUALIFICATIONS

  • Education in a scientific or engineering field to facilitate interaction with and support to scientific and technical staff.
  • Experience in research proposal development and submission.
  • Experience in interpreting, organizing, and managing the administration of grant projects, including familiarity with grant budgets, accounting systems, subawards, and the resources that these projects require (e.g., personnel, equipment, space).
  • Experience applying funding agency regulations to grant project management, including reporting, budgets, personnel, and proposals.
  • Working knowledge of accounting and finance principles.

SPECIAL CONDITIONS OF EMPLOYMENT

  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • Ability to work long periods of time at a computer with or without accommodation.
  • Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
  • Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
  • The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


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