RSCH ADM 3 (Contracts & Grants Analyst)
The Yellow Cluster (YC) provides administrative support for instructional and research activities to the Center for Mind and Brain (CMB), the Center for Science and Innovation Studies (CSIS), and the following departments: Philosophy (PHI), Psychology (PSC), and Science and Technology Studies (STS). The centers and departments offer two graduate programs, which support around 150 students, and four undergraduate major programs with nine emphases in both BA & BS degrees, which support around 3300 students.
YC and its related departments and centers consist of ~600 employees encompassing a wide diversity of academic and staff positions, including ~70 PI/faculty, 1 SOE, 1 Continuing Lecturer, ~16 Unit 18 Lecturers, 1 Adjunct Prof, 3 Specialists, ~16 Jr. Specialists, ~7 Project Scientists, ~15 Postdoctoral Scholars, ~36 Associate In Lecturers, ~350 TAs/Readers annually, 2 Professional Researchers, 23 Undergraduate Student Assistants, ~1 STE Lab/SRA hires annually, 5 Chairs/Directors, ~10 Visiting Professors, ~11 Without Salary Academic appointments, 1 CAO, and ~20 administrative and research staff.
The current combined budget for instruction, research and outreach is $43,240,460 including ~$6M of extramural awards annually, The Cluster’s annual expenses average$25.3M/annually.
YC offices are located on campus in Young Hall and Social Sciences and Humanities and off campus in two buildings in Cousteau Court.
Under general direction of the Business Operations Manager (BOM), responsible for the fiscal control, accounting and reporting of all levels of contracts and grants awarded and full financial portfolio of Principal Investigators (PI). Provide independent, high- level, analytical and administrative financial support to the Chief Administrate Officer (CAO), Department Chairs, Center Directors, and PIs in the College of L&S Social Sciences Yellow Cluster (YC).
Responsible for fiscal analyses and regulatory research compliance oversight and implementation within the YC Contracts/Grants Development and Management team. Independently serve as liaison with the Office of Research, Accounting and Financial Services, Business Contracts, and varied funding agencies. Provide complex financial and regulatory administration of cross- disciplinary extramural and intramural research proposal and award management in partnership with the Animal Facility, Primate Center, M.I.N.D. Institute, NPB, School of Medicine, Imaging Research Center, and other units on campus.
Independently develop and manage pre-award, post-award processes, financial portfolio of PIs for over $40 M in annual grant submissions for multi-investigator, multi-site, multi-year research projects. Analyze, forecast, and control complex budgets overseeing $12.8 M in accumulative appropriations and over $8.2 M in annual expenses from a variety of funding, including state and federal grants, private grants, gifts, start-up general funds, and other intramural funding sources. Develop & coordinate complex research budgets & narrative justifications, sub-awards, business agreements, and supplements to existing projects. Work at a highly independent capacity to administer internal and external funded agreements, produce detailed, accurate, timely and meaningful monthly financial summaries, including effort commitment, salary cost recovery, cost-sharing and financial reporting for complex research funding and faculty appropriations, as well as closeout and final project reporting. Participate in financial planning and prepare projections.
Serve as YC compliance expert in University Policy & Procedure for all business processes for financial and personnel procedures as they relate to intramural and extramural funding. Independently analyze and interpret grant proposals guidelines, extramural awards to ensure adherence to federal, state, foundation and private regulations and ensure financial transactions are in accordance with GAAP. Assist in making recommendations and implementing internal policies and procedures necessary to ensure fiduciary compliance. Provide ongoing training support to YC staff when needed.
Fiscal Officer (FO) responsible for approving all research related financial transactions and delegate for all other YC financial transactions and provide back-up coverage to the YC Grants Development and Management team, YC BOM and other FOs during leaves and vacations. Maintain organized financial data files for sponsored and organized research activities. Manage other projects as assigned. Since the Cluster draws faculty from different colleges/divisions it requires that this position is conversant and knowledgeable about these many varying policies and procedures within each area including, faculty recruitment, personnel appointment processes and graduate groups support policies.
Minimum Knowledge, Skills, and Abilities (KSA) :
Preferred Knowledge, Skills, and Abilities (KSA) :
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.
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