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Sr. Grant Administrator

Job Description

Position Details

Position Information

Recruitment/Posting Title Sr. Grant Administrator
Job Category Staff & Executive
Department NJMS-PHRI CENTER-Z30001
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Grants Administrator for the Public Health Research Institute within the New Jersey Medical School. Under the direction of the Senior Director of Administration, the Senior Grants Administrator is responsible for the day-to-day financial and administrative operations of assigned projects, grants, contracts and all other accounts associated with research and sponsored programs activities at Rutgers, New Jersey Medical School. The Senior Grants Administrator will also act as liaison with other School and University Departments.
Among the key duties of this position are the following:
  • Monitors all research grant proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University policies and procedures.
  • Provides guidance and expertise to faculty, administrators and other staff on proposal development and grant applications including development of project budgets for internal and external support opportunities from Federal, State, Corporate and other funding agencies.
  • Develops internal policies and procedures regarding research grant and contract proposals and applications.
  • Manages process to centralize and prioritize responses to internal and external requests for data for grant and non -grant (restricted) accounts.
  • Reconciles award activity and provides reports to the Principal Investigators, Departments and Centers.
  • Review and ensure the awards Budget and other data elements in the University financial system accurately reflect the terms of the award.
  • Facilitates communication and problem resolution relative to pre- or post-award activities.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 29S
Position Salary $100,000.00
Annual Minimum Salary 87141.000
Annual Mid Range Salary 110235.000
Annual Maximum Salary 133327.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Master’s Degree in Business Administration, Health Administration or related field plus six (6) years of experience involving research and sponsored programs administration, ideally in an academic environment.
  • Must have plus six (6) years of experience in pre-award and post award.
  • Experience with financial electronic management systems (such as Banner, Peoplesoft, MarketPlace, and Oracle).
  • Strong financial accounting expertise specific to biomedical
    research, sponsored award fund spending, both non-profit and for-profit sources, as well as designated/discretionary spending as it relates to research activities.
  • Equivalent education, experience and/or training may be substituted for the education requirement.
Required Knowledge, Skills, and Abilities
  • Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities.
  • Must have understanding of research grant and contract proposal development and management for both clinical and basic biomedical science research.
  • Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint, and Adobe Acrobat.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Must be able to lift or exert force up to twenty-five (25) pounds.
  • Office environment.
Special Conditions

Posting Details

Posting Number 23ST0786
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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