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Grants Administrator

Job Description

Position Details

Position Information

Recruitment/Posting Title Grants Administrator
Job Category Staff & Executive - Administrative & Support
Department NJMS-PHRI CENTER-Z30001
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Grants Administrator for the the Public Health Research Institute within the New Jersey Medical School. Under the direction of the Administrative Director, the Grant Administrator is responsible for the day-to-day operations of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Public Health Research Institute. Ensures that both pre and post- award activities comply with Federal and State University, and Sponsor requirements. Acting as a liaison with other University departments.
Among the key duties of this position are the following:
  • Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
  • Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures.
  • Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards.
  • Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
  • Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
  • Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.
  • Performs and assists with the monitoring of the awards revenues to the project accounts.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 27S
Position Salary
Annual Minimum Salary 79037.000
Annual Mid Range Salary 99983.000
Annual Maximum Salary 120927.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s Degree in Business Administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
  • Equivalent education, experience and/or training may be substituted for the education requirement.
Required Knowledge, Skills, and Abilities
  • Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities.
  • Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities.
  • Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • Lifting of up to 25lbs.
  • Clinical Office.
Special Conditions

Posting Details

Posting Number 23ST0787
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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