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Program Coordinator Sr

Arizona State University

Job Description


Campus: Downtown Phoenix

Program Coordinator Sr

Job Description

The Global Center for Applied Health Research (GCAHR) at the ASU Downtown campus is searching for an organized, detail-oriented Program Coordinator Sr.-Business Operations. Under the direct supervision of the Center Manager or Director, this position assists with planning, organizing and coordinating the business and administrative activities and functions of the Center’s programs including budget management, human resources, financial forecasting, meeting planning and program communication to ensure that goals and objectives specified for the programs are accomplished in accordance with priorities, time limitations, funding limitations or other specifications.

The Global Center of Applied Health Research (GCAHR) is an Arizona Board of Regents’ approved transdisciplinary research center located in the Watts College in the ASU Downtown campus. Awards from the National Institutes of Health (NIH) and other sources fund a diverse portfolio of national and international research projects. Staff members, doctoral and postdoctoral fellows and faculty members form a cohesive and supportive team. Community and academic partners in the US and in other countries are an integral part of the life of this mission driven center.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. 

Flexible work options

Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Job Family

Business Operations

Department Name

Global Ctr Applied Hlth Rsrch



VP Code


Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$50,000-$58,000 per year; DOE

Essential Duties

Budget Management (30%)

  • Prepares periodic reports, financial statements and records on program activities.
  • Tracks budget expenditures in accordance with budget allocations and compliance policies.
  • Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
  • Performs payroll and PCard reconciliations.
  • Develops and manages program budget forecasts and workplans.
  • Process supplier invoices and reimbursements for Center programs.
  • Supports the preparation of new applications  for funding and/or funding continuation from outside sponsors.  

Human Resources Support (10%)

  • Maintains position funding for program staff and faculty.
  • Oversees hiring process for new staff recruitment as needed.
  • Assists with managing RAs or student workers.
  • Supports regular HR processes as needed.

Program Communications (20%)

  • Develops, compiles, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
  • Manages Center website update process including project updates and news stories.

Meeting Planning & Faculty Support (40%)

  • May monitor logistics, scheduling and travel activities including the scheduling of facilities and services for use by campus and outside organizations. May recommend equipment and resources for unit/program.
  • Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling and participant communications.
  • Maintains Center Directors calendar as needed.
  • Organizes relevant program and Center meetings.
  • Other general administrative duties as assigned.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience with ASU financial and HR systems
  • Experience in preparing detailed spreadsheets for budget forecasting
  • Evidence of effective communication skills
  • Experience in a busy office environment
  • Experience in managing multiple projects
  • Bilingual English/Spanish
  • Demonstrated knowledge of budgeting and accounting principles
  • Demonstrated knowledge of grants and contracts or similarly complex documents within a university environment
  • Demonstrated knowledge with re-budgets, No Cost Extensions, and all other OAF actions: Account monitoring and reconciling
  • Experience monitoring compliance issues and assisting in resolution, including Account close outs
  • Experience in coordinating and prioritizing work and activities of self and others
  • Experience with Workday and PeopleSoft

Working Environment

  • Activities are generally performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
  • Frequently required to stand for varying lengths of time and walk moderate distances, including travel between buildings at the Downtown campus, to perform work.
  • Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
  • Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
  • Ability to clearly communicate to perform essential functions.
  • Use office equipment such as a calculator, telephone, computer (monitor, keyboard, and mouse), printer, and copier.
  • This position receives general review of objectives.
  • This position may require domestic travel, in and out of state.

Department Statement

The Watts College of Public Service embraces students and faculty dedicated to rigorous education and research in the service of social and economic change. Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness. We partner with that intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.

The School of Social Work is part of the College of Public Programs located at the Downtown Phoenix Campus. The
purpose of the School of Social Work is to prepare professional social work practitioners who are committed to the
enhancement of individual, family and group problem-solving capacities, and the creation of a more nurturing, just, and humane social environment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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