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Administrative Assistant

Job Description

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume/curriculum vitae. The cover letter should address reasons for your interest in this position and outline skills and experience that directly relate to this position. In addition, please include contact information for three individuals who can serve as references.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Who We Are

The Digital Studies Institute (UMDSI) within the University of Michigans College of Literature, Science, and the Arts is seeking an experienced, highly motivated, and organized team member to help guide and implement the Mellon Foundation-funded DISCO (Digital Inquiry, Speculation, Critique, and Optimism) Network.


The Digital Studies Institute integrates critical humanistic, social science, and artistic approaches to digital studies, and foregrounds questions about the cultural implications of technology in relation to race, disability, gender, sexuality, power, access, and class. The mission of DISCO is to build a national network to both analyze the ways that the digital perpetuates existing social and racial inequalities and envision a new anti-racist, anti-ableist digital future through a speculative, experimental, nuanced, and critical lens. We are a consortium of faculty-led labs at five universities: U-Michigan, U-Maryland, Georgia Tech, Purdue, and SUNY Stony Brook, coordinated through Michigans Digital Studies Institute.

Responsibilities*

  • The DISCO Administrative Assistant provides assistance to the DISCO Director and DISCO staff and postdoctoral fellows as related to the logistical work for the grant activities, including managing the DISCO Director's calendar, scheduling network meetings and events, preparing and distributing meeting agendas, and taking effective meeting minutes (including identifying resulting decisions, assignments, and next steps).
  • Assist in the execution of network programming and conferences such as the DISCO Network Convening in Jan. 2024.
  • Maintain a variety of records using project shared drives and other electronic filing systems.
  • Reconcile select accounts, purchasing card and other hosting expenses using Concur.
  • Assist in updating existing content on the DISCO website.
  • Manage DISCO Network general email.
  • Manage other ad hoc projects as required.

Required Qualifications*

  • High School diploma required.
  • At least 2 years of experience providing administrative/secretarial support to a senior executive.
  • Strong interpersonal, oral, written communications, and conflict resolution skills.
  • Strong project management, strategic planning, and peer-influencing skills
  • Comfort working in an unstructured environment.
  • A high level of problem solving skills, including demonstrated ability to anticipate next steps based on multiple inputs and prioritize decisions.
  • Demonstrated organizational skills, including ability to plan, organize, and follow through on a large and diverse workload, while attending to detail and meeting deadlines.
  • A high level of self-motivation in developing and executing a personal program of work that enhances the activities, impact, and reputation of the Digital Studies Institute and the DISCO Network.

Desired Qualifications*

  • Experience working with faculty, high-level executives, or nonprofit leaders.
  • Bachelor's degree.

Additional Information

  • This is a one year term limited position ending in August 2024, with a possibility of renewal.
  • As per current LSA modality, this is a hybrid position, although current remote work arrangements are still evolving. After the orientation period is complete (6 months), this candidate may work from home two days a week, with the knowledge that some flexibility may be needed to accommodate event schedules.
  • The salary range for this position is $38,700 to $48,400, please note a higher salary may be offered based on equity and the selected candidates experience.

As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit https://lsa.umich.edu/lsa/dei.

To learn more about LSAs Mission, Vision and Values, please visit https://lsa.umich.edu/strategicvision.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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