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Program Manager - Fellowship Training Program - School of Public Health - HYBRID

Job Description

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.


We are looking for a Full-Time Program Manager to join the Center for Health Promotion and Prevention Research as part of the UTHealth School of Public Health in Houston, TX, 77030. This position will assist in a multi-school training grant for doctoral students, postdoctoral fellows, and summer undergraduate trainees focused on cancer prevention. In this position, you will plan and execute timelines and tasks for recruitment, selection, appointment, and support of pre and post-doctoral fellows and summer undergraduates, in addition to working closely with program directors and mentors. This is a hybrid position (3 days in the office/ 2 days remote). 


Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

  • 100% paid medical premiums for our full-time employees  
  • Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 
  • The longer you stay, the more vacation you’ll accrue! 
  • Longevity Pay (Monthly payments after two years of service) 
  • Build your future with our awesome retirement/pension plan! 


We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

  • Free financial and legal counseling 
  • Free mental health counseling services 
  • Gym membership discounts and access to wellness programs 
  • Other employee discounts including entertainment, car rentals, cell phones, etc. 
  • Resources for child and elder care 
  • Plus many more! 


Position Summary:

Manages the day-to-day administrative activities for the UTHealth Houston-CPRIT (Cancer Prevention Research Institute of Texas) Innovation in Cancer Prevention Research Training Program.  This Program is a partnership across UTHealth-Houston Schools, with co-directors at the School of Public Health, School of Biomedical Informatics, and Graduate School of Biomedical Sciences.  The Program is administered through the Center for Health Promotion and Prevention Research at the Public Health School.


Position Key Accountabilities:

  •  Provides day-to-day program management and coordination for the Training Grant, including pre- and postdoctoral fellows, summer undergraduates, mentors, faculty directors, facilities, travel, and supplies.
  • Collects data from the pre- and postdoctoral fellows for annual progress reports and grants and works closely with the Program Director and UTHealth Houston grants administration, the UTHealth Office of Sponsored Projects and CPRIT in completing all required reporting on time.
  • Assists with budget preparation in compliance with UTHealth and CPRIT requirements, monitors expenditures and balances, and initiates re-budgeting requests and payments based on Grant and UTHealth Houston administrative procedures.
  • Processes travel, supplies, payments for tuition and fees, equipment purchases and transfers and other administrative matters based on Grant and UTHealth-Houston administrative procedures.
  • Manages new appointments and exiting processes of all pre- and postdoc fellows, including summer undergraduates, following Grant and UTHealth Houston protocols.    
  • Maintains the websites, drafts and distributes advertisements for new fellows and summer undergraduates, monitors the Training Grant e-mail addresses, and manages applications and the selection and appointment processes for pre-and postdoctoral fellows and summer undergraduates.
  • Coordinates meetings of Training Grant Directors, Program Investigators, fellows’ presentations to the Executive Committee, the spring and fall seminars for pre- and post-doc fellows, and the summer undergraduate program.
  • Writes and updates protocols for Program tasks and assures they are consistent with  relevant Grant and UTHealth Houston policies.
  • Other duties as assigned.


Preferred Certification/Skills:

  • Excellent communication skills both written and verbal.
  • Working knowledge of MS Office.
  • Working knowledge of Canva, Qualtrics; experience with training grants and/or students from diverse backgrounds in higher education.


Minimum Education:

  • Bachelor’s degree or relevant work experience in lieu of education.


Minimum Experience:

  • Five (5) years of applicable experience.
  • Previous experience with project coordination is preferred.
  • Previous experience working in higher education settings is preferred.


Physical Requirements: Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215 Residency Requirement: Employees must permanently reside and work in the State of Texas.

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