03-Aug-2023

Emergency Medicine

83463BR

University Job Title

Coordinator 4, Business Operations

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Business Operations

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

464 Congress Avenue
New Haven, CT 06519

Position Focus:

Under the direction of the Assistant Director of Emergency Medicine, with a latitude for discretion and independent judgement, provide comprehensive operational and personnel management. This position will manage the day-to-day supervision of staff. The departments' Administrative Manager will provide HR management support in the areas of faculty appointments, postdoctoral appointments, international appointments, sponsored identities, staff, and student employees as well as faculty development series and operational management support for the department and will oversee all aspects of space management.

Essential Duties

1. Develops and oversees execution of operational goals, objectives, practice and procedures. Contributes to the development of policies. 2. Supervises day-to-day activities of support staff. Responsible for staff performance management and evaluation and for workforce planning. 3. Evaluates work requests to determine if they are appropriate to unit; ensures that work flow is organized and unit is staffed for quality efficient completion. 4. Assess available options and identify and implement solutions to financial, administrative and technical issues; ensure consistent application of solutions within the policies and practices of the University and the unit. 5. Participates in long and short-range planning for work unit needs. 6. Develops, implements, and manages a training metrics system to track unit performance. 7. Develops and maintains budgets. 8. Interacts with University personnel to define work assignments and requirements and to plan and coordinate projects. 9. Interacts with external sources to manage work necessary to fulfill projects, keep abreast of new products and technologies, or arrange for subcontractors. 10. May perform other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in related field and two years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated ability as lead or supervisor with thorough knowledge of administrative processes. Strong leadership capabilities with the ability to work in a fast-paced environment.

Required Skill/Ability 2:

Proficiency with MS Outlook, Excel and PowerPoint. Ability to establish priorities and follow through on projects, paying close attention to detail with minimal supervision to complete assignments under time constraints.

Required Skill/Ability 3:

Demonstrated organizational, planning, decision-making and problem-solving skills. Proficient in framing a problem, identifying, and evaluating potential solutions, developing a plan of action and evaluating the effectiveness of the course of action. Ability to be a decisive, hands-on team player.

Required Skill/Ability 4:

Well-developed interpersonal skills. Ability to form strong working relationships with faculty, staff, leadership and other stakeholders. Managing these relationships on a day-to-day basis with the ability to influence them in a positive manner along with inspiring a high level of performance and commitment. Self-directed and self-starter.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus