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Fellowship Coordinator

Job Description


Ophthalmology

Full Time

74178BR


Job Summary

This position serves as the Coordinator for Non ACGME Clinical Fellowships, the Hearst International Fellowship, and Grand Rounds for the Department of Ophthalmology. The Education Department is comprised of the Continuing Medical Education, Medical Student Education, and the Residency and Fellowship Programs.  

This individual will partner with the Program Director(s) to ensure all aspects of the education programs run smoothly, efficiently, and professionally while balancing multiple tasks simultaneously. This individual will serve as the main liaison / resource for fellows, grand rounds, and at times may be asked to assist with the Residency and Medical Student Programs. Duties include: GME appointments and Medical Staff credentialing; full coordination of the monthly grand round’s series; recruitment and interviews; updating the Department website; and other administrative tasks such as coordinating meetings, processing reimbursements, expense reconciliation, purchasing, and correspondence.

Develops and maintains program processes for documentation to meet regulatory requirements, applying acquired policy and procedural knowledge to support professional health education program learners.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


Department Description

The UCSF Department of Ophthalmology is one of the leading ophthalmology departments in clinical care, training, and research nationwide. The Department of Ophthalmology is a one of the largest recipients of federal grant funds among peer departments.  We are ranked 1st in National Eye Institute Funding and 2nd in overall National Institutes of Health (NIH) funding in the country. Additionally, we have been the #1 recipient of the Research to Prevent Blindness funding nationwide with nearly $1.2 million granted in a single year. Overall, the Department has a wide-ranging portfolio of 60 active research grants.

UCSF’s renowned eye care services has a new state-of-the-art home. In November 2020, the Wayne and Gladys Valley Center for Vision opened its doors. Located at UCSF's Mission Bay Campus, the center houses the Vision Clinics, where many of UCSF's eye care programs relocated, as well as research and teaching facilities. Ophthalmology conducts its patient care, teaching, research, and public service activities currently at multiple UCSF campuses: Parnassus, Mt. Zion, Veteran’s Administration Medical Center (VAMC), San Francisco General (SFG), East Bay and Benioff Children’s Hospital at Mission Bay and in Oakland. The Department sponsors numerous invited speakers, research seminars, journal clubs, as well as a postdoctoral training program focused on mentorship, networking, and recognition. The UCSF Department of Ophthalmology consists of approximately 300 FTE’s (including UCSF Health employees) including faculty, basic scientists, postdoctoral scholars, graduate students, residents, fellows, clinical, research and administrative staff.


Required Qualifications

  • Bachelor's degree in related area and minimum of one year experience / or equivalent combination of experience / training
  • Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
  • Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
  • Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
  • Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
  • Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
  • Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

Preferred Qualifications

  • Experience working in a large institution with a high level of understanding for academic processes, specifically fellowship and/or continuing medical education programs
  • Demonstrated experience with a Graduate Medical Education Office (GME)
  • Demonstrated experience with credentialing through a Medical Staff Office
  • Ability to understand and learn the processing of immigration visa applications such as J-1, H-1b visas, etc. Knowledge of visa guidelines, procedures and regulations.
  • Ability to understand and clearly communicate CA medical board licensing requirements
  • Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.


Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.


Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.


Job Code and Payroll Title

004484 HEALTH PROFNS EDUC SPEC 2 CX


Job Category

Administrative Support


Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)


Location

Flexible (combination of onsite and remote work), Mission Bay (SF)


Additional Shift Details

Monday - Friday 8am – 5pm


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