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Administrative Officer 2

Job Description

Temporary Employment Program

Temporary Employment


Job Summary

The Division of Cardiology is one of the largest clinical, research and training divisions of the Department of Medicine (DOM) at UCSF.  Within the Division are sub-specialty sections for:  Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Cardio-Oncology and Immunology; Critical Care Cardiology; Echocardiography and Cardiac Imaging; General Cardiology, Interventional Cardiology; and Prevention.  The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows and postdoctoral scholars through ACGME as well as non-ACGME training programs with rotations spanning the Parnassus and Mission Bay campuses, Zuckerberg San Francisco General Hospital, and the San Francisco Veterans Affairs Medical Center.  In addition, the Division has significant and complex financial and administrative relationships with the Department of Medicine (DOM) and the UCSF Medical Center, as well as large patient care programs in the sections noted above, large clinical, Federal, and privately supported research programs and several faculty laboratories.  The Division has over 60 full-time faculty, 2 MSP physicians, 12 non-faculty academics, 36+ clinical fellows, 7 post-doctoral research fellows, and 70+ research support and administrative staff.  


Administrative Program Coordination:

  • Administer defined operational program or activities, which may include finance, facilities, payroll, space planning, student services, human resources, communications, information technology, or safety.
  • Oversee and manage day-to-day program operations.
  • Collaborate with various departments and teams to ensure the smooth functioning of program activities.
  • Serve as a point of contact for program-related inquiries and issues.
  • Ensure compliance with federal and state requirements and internal policies.
  • Develop and maintain budgets for program activities.
  • Assist in the development and revision of standard operating procedures and guidelines.
  • Conduct trend analyses and provide recommendations for improvement.

Financial and Resource Data Analysis:

  • Gather and analyze financial and resource data related to program operations.
  • Prepare reports and analyses of operational activities.
  • Evaluate current and proposed services to identify areas for enhancement.
  • Serve as a resource for researching complex financial discrepancies, escalated customer service problems, and vendor concerns.

To see the hourly range for this position (we recommend that you make a note of the job code and use that to look up): https://tcs.ucop.edu/non-academic-titles

The hourly compensation range for this role is $30.73 - $43.35. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

  • Ability to use sound judgment in responding to issues and concerns.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Working knowledge of common organization-specific and other computer application programs.
  • Ability to use discretion and maintain confidentiality.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience working with financial data and administrative policies and procedures.
  • Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multi-tasking), ability to set priorities when confronted with competing requests, respond quickly to conflicting priorities, meet tight deadlines, and last-minute requests efficiently and accurately.
  • One or more years of professional experience in academic/executive administrative support and/or executive-level support.
  • Demonstrated record of excellent attendance and reliability.
  • Demonstrated ability to take initiative and follow through independently on projects.
  • Demonstrated attention to detail.
  • Professional demeanor and appearance.
  • BA/BS degree with a major in a related field and one or more years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.

Preferred Qualifications

  • Five to seven years' experience in academic administrative support and/or executive-level support.
  • Working knowledge of organization-specific computer application programs.
  • Support experience in the UC system.
  • Experience successfully creating and/or modifying processes.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support, Education, Professional (Non-Clinical), Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Appointment End Date



Parnassus Heights (SF)

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