Senior Academic Program Coordinator

Rutgers University

Job Description

Position Details

Position Information

Recruitment/Posting Title Senior Academic Program Coordinator
Job Category Staff & Executive - Administrative & Support
Department Master Quantitative Finance
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Academic Program Coordinator. Responsible for the day-to-day administration of all aspects of the “Master of Quantitative Finance (MQF)”.
This position will be responsible for and not limited to the following:
  • Responsible for the day-to-day administration of all aspects of the Masters of Quantitative Finance (MQF) program
  • Responsible for interaction with students and faculty, scheduling online courses for other Specialty Masters and MBA students as well as organizing the logistics of all activities and events designed to enhance student interaction and maximize the students’ program experience
  • Manage the entire orientation process for students in the MQF program
  • Development of program budgets, semester schedules, coordinating advanced standing, student registration, assign special permission numbers, acting as a liaison with housing, student health services, financial aid and international student services
  • Monitor student progress towards degree completion
  • Report student GPAs each semester, sending notifications of academic probation, assisting students with applying for graduation and certifying students for graduation
  • Approval of purchase orders and managing the part-time lecturer payroll
  • Serve as the initial point of contact for academic advising for the Masters of Quantitative Finance
  • Other responsibilities include management of social media presence and advertising/marketing interfaces
  • Travel among campuses is required
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 63518.000
Annual Mid Range Salary 79089.000
Annual Maximum Salary 94659.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Requires a bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of the program and execution, coordination, organization, facilitation, report analysis, writing skills and promotion/outreach
  • Requires a minimum of five (5) years’ of relevant professional administrative experience

Required Knowledge, Skills, and Abilities
  • Must be able to effectively collaborate and communicate with students, faculty and senior level administrators; requires initiative, the ability to handle multiple priorities and effective project management skills; ability to write clearly and concisely; strong presentation skills; demonstrated ability to work both independently and as a contributing team member
  • Must have working knowledge of word processing, spreadsheet and database programs
  • Must be detail oriented and flexible (includes working on both the Newark and New Brunswick campuses)
  • Knowledge of various computer programs, databases and spreadsheets
  • Requires the ability to think strategically and independently, and understand the roles and motivations of senior managers, corporate hiring managers and job-seekers
  • Requires excellent communications skills, oral and written; and experience articulating values, information; and compelling cases to multiple audiences, one-on-one, and through formal proposals and presentations
Preferred Qualifications
  • A self-motivated individual with experience in a higher education environment
  • Significant prior experience in a corporate or academic administrative function
  • Proficiency in various computer programs – Office Platform, and RUTADMIN
  • Must be comfortable explaining critical policy issues to all levels; prior experience working directly for a corporate SVP or academic department chair
  • Knowledge of university policies, procedures and programs
Equipment Utilized
  • Must be familiar with Canvas, SalesForce, and WebEx and zoomI
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 23ST2668
Posting Open Date 10/13/2023
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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