Definition

• Mission, Vison and Values
• GWC Vision 2030 Comprehensive Master Plan
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

Summary
Plans, organizes, directs, and coordinates instructional programs for an academic division. Plans and develops curriculum, programs, and services that meet the needs of a highly diverse urban student population.

Distinguishing Career Features
The Dean for an Instructional Division integrates and provides academic and administrative support to faculty and a diverse student population. The Dean requires the ability to direct and integrate the activities of an academic division and its related functions and services, to provide leadership over curriculum, faculty and support staff, and assure excellence in delivering higher education. The Dean also requires the ability to facilitate professional development, establish standards and assess performance of faculty members.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

1. Provides leadership for program development, plans for current additions, modifications, and deletions to curriculum. Oversees and provides analysis of programs and multi-year instructional plans.
2. Directs and prepares the schedule of classes and provides for proper staffing of classes, considering faculty loads, class size, and course offerings. Consults with faculty to design schedules that enhance attendance and meet the needs of students. Monitors workload indicators for accuracy and balance.
3. Communicates with faculty by conducting regular meetings to facilitate planning and collegial decision-making. Ensures staff is informed about issues and projects, and for information about the overall college instructional program(s).
4. Conducts performance appraisals in compliance with District standards and contractual obligations. Develops program, faculty and staff improvement plans and communicates with HR at the campus and District level.
5. Provides leadership for faculty and staff development and learning opportunities that enhance effectiveness in the teaching and learning processes. Provides leadership in the development and assessment of course, program, and learning outcomes.
6. Maintains up-to-date knowledge of new developments and innovations in community colleges and higher education. Recommends changes to maintain relevance of programs in the academic division and to meet student and community needs.
7. Directs development of division budgets and manages financial resources consistent with policy and sound financial controls. Advocates for resources to support departmental programs and opportunities and allocates resources among competing requests for funds.
8. Works cooperatively with other administrators and managers to coordinate programs and services across the curriculum to meet student needs. Resolves conflicts and issues within and among academic sections.
9. Facilitates academic partnerships and maintains communications with Division faculty, faculty in feeder high schools and four-year transfer institutions.
10. Encourages excellence in teaching. Orients new faculty, management, and staff, determines needs for staff development, plans staff development activities.
11. Communicates with leaders in the private and public sectors and in educational agencies to determine needs for new courses and programs. Establishes advisory committees and other outreach as appropriate.
12. Manages Division facilities including classroom spaces and special use spaces; advocates for upgraded and safe spaces; plans for supply and technology orders.
13. Provides leadership in new and emerging technologies in support of student success, program development, hiring faculty in emerging fields. Advocates for the implementation of new technologies and procedures to improve instructional pedagogy and student support.
14. May apply for annual grants to fund mandatory functions of departments where college budgets do not cover cost of operations. Ensures the institution is in compliance with the awarded grants
15. Performs other related duties as assigned that support the objective of the position.
16. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills
1. The position requires advanced specialized professional knowledge of the theories, principles, and practices associated with higher education curriculum and instruction, matriculation, and student services.
2. The position requires specialized professional knowledge of collective bargaining, working conditions and evaluation practices.
3. Requires advanced knowledge to manage facilities and understand and advocate for division specific needs in labs and instructional facilities, maintenance, supplies, safety.
4. Requires a basic understanding of accreditation processes and program or college specific accreditation needs.
5. Requires advanced specialized knowledge of the curriculum for the assigned instructional division.
6. Requires in-depth knowledge of matriculation regulations and articulation agreements
7. Requires knowledge of and skill at teaching and learning processes that enhance student success and outcomes.
8. Requires skills in organization and management practices as applied to the analysis and evaluation of programs, policies and administrative needs.
9. Requires a working knowledge of the budget preparation and administration process.
10. Requires in-depth knowledge of the principles of functional leadership, training, and performance evaluation.
11. Requires a working knowledge of pertinent national and state regulations affecting curriculum and academic accreditation.
12. Requires skill in organizing work and building an effective team to respond to student needs.
13. Requires advanced human relations skills to deliver formal and influential presentations, build effective teams, review performance, and exercise a unique sensitivity to the needs and interests of a diverse student population.
14. The position requires specialized professional knowledge of collective bargaining, working conditions and evaluation practices.
15. Requires advanced knowledge to manage facilities and understand and advocate for division specific needs in labs and instructional facilities, maintenance, supplies, safety.
16. Requires a basic understanding of accreditation processes and program or college specific accreditation needs.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to work with external agencies including State and Federal for licensure, Athletics and Academic Senate collaborations.
3. Ability to work with faculty on assessment at the program and course level to ensure compliance with state and federal guidelines.
4. Requires the ability to develop and implement a plan of accountability for academic services.
5. Requires the ability to guide and motivate others toward goal achievement.
6. Requires the ability to organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.
7. Requires the ability to inspire and promote awareness of socioeconomic and cultural diversity.
8. Requires the ability to advise staff, direct and facilitate development of personal and team perspectives, develop and deliver training programs.
9. Requires the ability to oversee and instruct in courses offered by the division.
10. Requires the ability to develop and monitor budgets and maximize financial resources.
11. Requires the ability to work cooperatively and productively with others.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in
need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with
applicable state and federal law.

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

Minimum Qualifications
Possession of a master’s degree AND one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.
Or, any combination of education and experience which would provide the required equivalent
qualifications for the position (Application for Equivalency required).

Preferred Qualifications
Doctorate degree, preferred in one of the disciplines in the Division that will be managed.

Conditions of Employment

This is a contract, full-time, 12-month per year, Educational Administrator position. The normal hours of work will be 8:00 am to 5:00 pm, Monday through Friday. Flexible schedule and weekends might be necessary to address the needs of the job duties, programs and/or students. The effective date of employment will be arranged with the supervisor.

• A complete Coast Community College District Online Employment Application.
• A Current Resume of professional and educational background and experience.
• A Cover Letter detailing your experience related to the role.
• Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
• Equivalency Request Form and supporting documentation, if applicable. (uploaded as separate attachments - PDF recommended)

How to determine if you need Equivalency?

• Generous medical, dental, vision and life insurance plans for employees and dependents
• 21 paid holidays
• Cumulative sick leave
• Paid vacation
• Longevity salary programs
• PERS/STRS retirement plans
• Deferred compensation/457 plans
• Employee Assistance Program

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Additional Information

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance.

Benefits are available to regular permanent employees working 20 or more hours per week. Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.