Job Description

Description

Are you a diligent, reliable office administrator with excellent organizational and communication skills?

 

Do you desire a career supporting engineers and scientists as they solve the most critical challenges facing our nation today?

 

If so, we are looking for someone like you to join our team of highly dedicated professionals!

 

The KVG group's mission is, “To ensure the preeminence of our nation in the 21st century by providing unsurpassed impact to our sponsors and nation through the use of world class Seeker/Sensor, Guidance, Navigation, and Control capabilities.” Your administrative support will ensure the organizational and operational efficiency needed to accomplish this mission. We look forward to welcoming you into our innovative, collaborative and inclusive team!

As the group’s office administrator...

• Your primary responsibility will be to provide administrative and clerical support in accordance with APL Policies and Procedures.
• You will prepare, submit and maintain records of requests, reports, logs and other administrative correspondence.
• You will assist our hiring team with writing and publishing job requisitions, compiling candidate application packages, scheduling interviews, and submitting interview evaluations.
• You be a leader on our onboarding team responsible for welcoming new staff to the group and ensuring that they are set up for success on day one by coordinating office space, furniture, and IT resources.
• You will serve as the group property manager, responsible for inspecting and reporting accountability of items such as computers, lab equipment, and government property.
• You will be responsible for inventorying and ordering office supplies as well as other items approved by the group supervisor.
• You will plan and execute meetings including: reserving meeting spaces; coordinating logistical needs and personnel attendance; and verifying the receipt of clearance information.
• You will help group staff set up travel itineraries, submit visit requests, and process travel claims.
• You will support the publication of technical documents by issuing document numbers, entering documents into APL’s quality review tracking tool, and following up with reviewers to ensure that required actions are performed in a timely manner.
• You will collaborate with the other administrators within our branch and provide backup administrative support as needed.

Qualifications

You met our minimum qualifications or the job if you...

• Have a High School diploma or equivalent with at least two years of recent and growing responsibility as an office administrator.
• Are a detail oriented, organized person able to independently multitask, prioritize and problem solve.
• Are a phenomenal teammate with strong written and verbal communication skills. This includes the ability to recognize and correct grammar, spelling, punctuation, and logical organization errors in written correspondence.
• Are proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.
• Are able to obtain Interim Secret level security clearance by your start date and can ultimately obtain a Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Have an Associate’s degree or higher.
• Have previous administrative experience within APL and familiarity with APL staff, sponsors, and programs.
• Are familiar with APL practices and procedures, including travel, purchasing, security, and budgetary interactions.
• Are proficient with APL administrative applications such as ICIMS, Enterprise Business Support System (EBSS), Resource & Management Information System (RMIS), Management Information Kiosk (MINK), and the Property Equipment Management System (PEMS).
• Hold an active Secret security clearance or higher.

 

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

 

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

About Us

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

 

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

 

The referenced pay range is based on JHU APL’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.

Minimum Rate

$22.80 Hourly

Maximum Rate

$41.45 Hourly

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